HOLY ANGELS PARENT ADVISORY COUNCIL (HAPAC)
Minutes
Monday, January 8, 2008
Science Building
Present: Principal, Sr. Leonarda Montealto, O.P. Officers: Gina Morabe, Chairman (8), Val Mandapat, Past Chairman (7), Queenie Vitug, Vice-Chairman (3), May Cepriano, Secretary (2), Catherine Fuerte, Assistant Secretary (K). Representatives: Romeo Natan (1), Chona Menchavez (K), , Rida Cruz (2), Luther Mercado (3), Rosalie Encenzo (5), Grace Abad (5), Virginia Rivera (5), Ray and Maria De La Cruz (6), Ron Martin (6), Jeannie Cabatic (7), Kim Cordano (7), Emy Nicdao (8)
Excused: Elwin & Maritess Cajuguiran (1) - per e-mail to Chairman Gina Morabe
Absent: Ely Tangonan (3), Lorelyn Clemente (4), Sam Yapching (4 )
Chairman Gina Morabe called the meeting to order at 7:38 PM by extending greetings everyone.
Sister Leonarda led the opening prayer.
Gina asked the group if there were any questions/comments on the minutes of the November 19, 2007 Meeting, which is now posted, along with the other Minutes, on the School's website thanks to Catherine Fuerte. Since there were no questions or corrections to the Minutes, the group approved the Minutes, clapped and thanked Catherine. Sister Leonarda commented by asking Catherine of the percentage of parents who are actually checking the snap grades. According to Catherine, other parents or students from certain grades check their snap grades more than once a day, but others do not check at all. Sister Leonarda asked for the group's feedback on how to reach out to all parents, especially now that the Minutes of the HAPAC Meetings are being posted and made available to improve the communication. Grace suggested that a hard copy be posted on the bulletin board; Queenie shared with the group that 3 rd and 7 th grades created a google group for parents and that it's working very well.
Sister Leonarda and Gina went over the Old Business as follows:
• Gift Wrap Fund Raiser - Sister Leonarda reported that the Final Profit was $9,105.93; 29 students won on-line game cards for selling 20 items or more.
• According to Sister Leonarda, City Tour Fund Raiser was a fun-filled event and it made a Final Profit of $629.00; there was a $100.00 donation from someone who paid but did not make it.
• Gina reported that the 1 st Simbang Gabi was very well attended and thanked Sister Leonarda for taking care of the porridge through Southgate Café; Kim mentioned that Holy Angels School Altar Servers really stepped up to the plate when they go around the 5, 6, 7 & 8 th grades and asked for Altar Servers since the Simbang Gabi was not included in the regular schedule. Sister Leonarda and Kim both agreed to send a thank you note to the Altar Servers and parents.
• Sister Leonarda reported that she got a lot of negative feedback about the sound system during the Christmas Program at Riordan High School held on December 14, 2007. She informed the group that the School paid $1,000.00 for the venue but does not include the sound system. She said we were not able to avail of the services of the Viernezas (last year's sound system provider) due to other commitment. She further informed the group that a play type of presentation that will not require a sound system was suggested to Ms. Manalo for future shows, but it shows that the children really enjoy doing it and are willing to sacrifice to be able to share their God-given talents. Gina took approximately 369 pictures at the Christmas program. She will be providing the copies to Catherine who will try to post them on our website.
• 5 th Grade Family Mass - Sunday, January 6, 2008 - 5 th Grade Representatives reported that 100% of the students showed up and that they were happy to be the Mass Sponsors. Gina added that it's not only nice to have them attend the Mass in uniform, but it's also a good marketing and promotion of the school.
• Final Profits for Walk-jog-a-thon and Candy Sale were not yet available due to some outstanding accounts.
• Chaperoning, incidents, HAPAC Code of Ethics, duties and responsibilities - Sister Leonarda discussed the duties, responsibilities and Code of Ethics of a HAPAC Representative again. She mentioned that the detailed guideline is posted on the School website for everybody's information and ready reference. She also explained that it is not a chaperone's responsibility to discipline a child entrusted to them, any information should be verified at all times, and should be reported to the teacher and Sister Leonarda. Do not go directly to the parents. Sister Leonarda repeated to the group that safety issues should be handled responsibly and carefully. Val suggested to ALWAYS WORK IN pairs, and be aware of what you say and do that may not be misconstrued or misinterpreted.
New Business:
A) Valentine's Dance - Gina introduced Jeannie Cabatic, Event Chairman
Date: Friday, February 15, 2008, 7 PM - 11PM
Theme: "A Night to Remember"
Ticket Prices: $25.00 each. After January 31, 2008, ticket price will be $30.00 each
Raffle Prizes: Each class will provide a raffle prize valued at $50.00. Raffle prizes could be gift basket or gift certificate. All Raffle prizes need to be in the office by Monday, February 11, 2008. Raffle Ticket will be sold at $1.00 each. 1 service point will be given for every $25.00 worth of donation, Sister Leonarda will ask Mrs. Reich for the updated list of points. Quennie, last year's co-chairman, provided a recap of last year's Valentine Dance. She encouraged everyone to attend and invite more parents, friends and family and to enjoy the evening. She also told the group that she will check with Mr. Cajuguiran if they could take pictures during the event again. Jeannie distributed sign-up sheets for set-up, welcome/registration, food servers and bar tenders. It was agreed that ALL HAPAC Reps will assist with clean-up. A letter will be sent to all parents about the event, the letter will include dance tickets and volunteer/donation sign-up sheet. Sister Leonarda will check with the Sisters on Babysitting which was offered last year for $10.00/child. She also asked the group's commitment to 2 dance (salsa & cha-cha) sessions by Ms. Manalo - 1 st on January 27, & 2 nd on February 3 rd both from 3 to 4:15PM. Rose Valencerina will handle the ticket printing with detachable stub for non-alcoholic drink. The Parish Hall has a capacity of 160 (sitting) people. The Event will be advertised and tickets can be sold after each Mass. Romeo Natan volunteered to tend the bar with Edward Abad, Ted Cordano & Rod Madamba's help. Grace will find a within the budget band, Val will donate a box of red wine; Roberto Rivera will donate 4 cases of water.
• Spring Celebration - April 26, 2008, Saturday - This is a major mandatory fund raising included in our school budget. Raffle Tickets will be available on Friday, February 22, 2008. Each family will be given 5 booklets @ $20.00 for a total of $100.00. Target proceeds for raffle tickets: $20,000.00 - Sister Leonarda shared her strategy of mailing raffle tickets to friends and relatives from out of town because they need not be present to win.
• Volunteers: a) Set-up; b) Clean-up; c) Marketing; d) Solicitation for donations and donors; e) Advertising: Local newspaper, local cable TV, radio, church bulletin. Class Participation: Four (4) classes will be assigned a game booth and the other four (4) will sell food: BBQ, Filipino food, Latin American food, Snacks-cotton candy, popcorn. All booths must provide their own drinks. Other booths: One of the booths will be for the Alumni and the other for the white elephant/auction sale.
Entertainment: Each class will be performing. The theme will be announced in February.
In-kind prizes were suggested and will be looked into in the future due to time constraint.
The following Grand Prizes were suggested and unanimously approved:
><> 1 st $2,000.00 cash <>< 2 nd $1,000.00 cash <>< 3 rd $500.00 cash <><
AND MANY OTHER CONSOLATION PRIZES
Gina encouraged the group to submit a list of 5 vendors in order to plan a more personal approach to obtaining sponsors.
• Catholic Schools Week - Sister Leonarda hand out schedule of activities for the event commencing on Sunday, January 27, 2008 and end on Friday, February 1, 2008.
• Announcements:
• Next Family Mass - Sunday, February 3, 2008, sponsored by 4 th Grade Class; Gina will touch base with the 4 th Grade Reps.
• Holy Angels Church Poker Tournament to be held at Lucky Chances - sponsored by Knights of Columbus.
Closing prayer was led by Sister Leonarda.
Meeting was adjourned at 9:02 PM
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Minutes prepared by: May Cepriano, Secretary 01/29/2008